The System
How the Client Capture Engine Works
Three components. Installed in about a week. Running in the background while you do the work.
Three Components, One System
Missed Call Text-Back
Any call you cannot answer gets a text response in under 60 seconds. It goes out on a local number that matches your area code, so it looks like a real person from your business.
The message is short and direct: lets the caller know you received their call and asks what they need. Most people reply. The conversation is already started before they pick up the phone to try a competitor.
You see the conversation in a single inbox on your phone. When you are ready to call back, the context is right there.
What the customer sees
Sent automatically within 60 seconds
Lead & Quote Follow-Up
When a new lead comes in through your website, a form, or an inbound text, they get an immediate response. Then a follow-up sequence runs automatically over the next 10 to 14 days.
The same applies to quotes. Once you send a quote, a follow-up sequence starts: a few short messages over one to two weeks, spaced to feel natural, not spammy. Most businesses never follow up more than once. This sequence does it for you.
You approve all the messages before anything goes live. If a customer responds at any point, the sequence pauses and the conversation routes to you.
Example follow-up timeline
Review Generation
After a job is complete, an automatic review request goes out to the customer by text. Short message, direct link to your Google profile. Takes them 30 seconds to tap and leave a review.
Most businesses do good work and have almost no reviews on Google because nobody ever asked at the right time. This fixes that.
More reviews means better placement in local search, which means more calls, which feeds back into the system.
What goes out after a job
Sent automatically after job completion
What the First 30 Days Look Like
From kickoff call to fully live, the whole process takes about a week. Here is the full timeline.
Days 1 to 3
Kickoff and Audit
We do a kickoff call, I test your current setup the way a real customer would, and I map every place where leads fall through. You see the same gaps your customers see.
Days 4 to 10
The Build
Phone number provisioned, messages drafted with you, sequences built and tested. You approve every message before it goes live.
Days 11 to 14
Full Test Round
I run the full system as a test customer. We catch anything unexpected, make adjustments, and confirm every component is working correctly.
Day 15
Live
System goes live. I monitor the first two weeks closely and make adjustments as needed.
Days 15 to 30
Check-In Schedule
Weekly check-in calls for the first month. We look at what is coming in, refine messages where needed, and confirm everything is running as expected.
Common Questions
Straight answers to what most owners ask before they decide.
Will this break my current system or workflow?
Do I have to learn new software?
Am I locked into a contract?
How long does setup take?
What if I already have something like this?
Do I keep my phone number?
What happens after the first 30 days?
Ready to Stop Losing Jobs to Whoever Answers First?
Get a free custom video breakdown. No pitch deck, no pressure. I record a short walkthrough of your current setup and show you exactly where leads are falling through.
Get a Free Custom Video Breakdown